ADMINISTRATIVE ASSISTANT REF NO: DPE/2024/024 (2 POSTS)

Unit: Office of the Director-General
SALARY : R261 417 per annum
CENTRE : Pretoria

REQUIREMENTS :

• Applicants must be in possession of appropriate Senior Certificate, Grade 12 (NQF level 4), with at least 2 years’ experience in general administration.
• Good communication skills, both oral and writing; client orientation and customer focus; honesty and Integrity; service delivery innovation.
• Organizing skills, ability to work under pressure.

DUTIES :

• Provide a secretarial/receptionist support service to the Office.
• Receive telephone calls and refer the calls to the correct persons.
• Receive and direct visitors to the relevant officials.
• Take messages and forward to the relevant official.
• Type documents for the staff within the Office.
• Operate office equipment like fax machines and photocopiers.
• Maintain the reception area in a neat condition.
• Liaise with Security personnel.
• Receive and record documents/correspondence delivered to the Office.
• Maintain confidentiality of documents.
• Ensure that the documents/correspondence is handed to the relevant official/s.
• Receive and direct visitors to
  the Office of the Minister / Deputy Minister. Maintain incoming correspondence.
• Provide ancillary administrative support services.
• Render typing services.
• Render filing and document management services.
• Prepare draft letters of a routine nature.
• Check documents and compile schedules as directed.
• Check documents and capture data on various systems.

ENQUIRIES : Ms. Lettie Sono, Tel No: (012) 431 1026

DEPARTMENT OF PUBLIC ENTERPRISES APPLICATIONS :

The Department of Public Enterprises, Private Bag X15, Hatfield, 0028 or hand deliver at 80
Hamilton Street, Arcadia, Pretoria 0008
FOR ATTENTION : Human Resources
CLOSING DATE : 05 July 2024

NOTE :

• Applications must be submitted on form Z83 and Copies of qualifications, identity document and
  driver’s license (where appropriate) and any other relevant documents.
• Such copies need not be certified when applying for a post.
• Therefore, only shortlisted candidates for a post will be required to submit certified documents on or before the day of the interview following communication from HR.
• It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA).
• Correspondence will be limited to shortlisted candidates only.
• If you have not been contacted within 3 months after the closing date of this advertisement, please accept that your application was unsuccessful.
• Shortlisted candidates will be subjected to screening and security vetting to determine the suitability of a
  person for employment.
• Failure to submit the requested documents will result in your application not being considered.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and competency assessment.
• SMS pre-entry certificate is submitted prior to appointment.
• The department reserves the right not to fill these positions.
• People with disabilities are encouraged to apply and preference will be given to the departmental EE Targets
  and people with disabilities.