ADMINISTRATION CLERK

ADMINISTRATION CLERK: TRANSPORT SERVICES REF NO: SAC 2024/14

SALARY : R202 233 per annum (Level 05)
CENTRE : Head Office (Polokwane)

REQUIREMENTS :

• NQF level 4/ grade 12 certificate or equivalent qualification from a recognized institution of basic Education.
• An undergraduate qualification NQF level 6 in Logistics / Transport Management as recognized by SAQA will be an added advantage.

Skills and knowledge:

• Knowledge and understanding of Transport policies guiding the use of Government owned transport and Subsidized motor transport.
• Understanding of log sheet.
• Computer skill, communication skills; Planning and organizing.
• Basic Numeracy.
• Report writing, Co-ordination skills and Customer care.

DUTIES :

• Provide support services with regards to fleet management.
• Facilitate fleet maintenance and repair authorizations/ receive & capture all authorizations requests from service provider.
• Arrange bookings for servicing and maintenance of vehicles.
• Facilitate the signing of all transport authorizations and file the records thereof.
• Reconcile official kilometres with regards to petrol consumption and conduct pre and post inspection of vehicles.
• Maintain an active fleet register.
• Provide support services with regards to travel claims.
• Verify claims for correctness and submit for payment.
• Support the supervisor by obtaining outstanding travel related documents from users and check for compliance.
• liaise with stakeholders with the objective of sourcing and securing supporting documentation for travel claims.
• Render general clerical support services.
• Provide logistical support for transports committees.
• Provide clerical support for acquisition of subsidized and departmental vehicles.
• Record, organize, store, capture and retrieve transport related correspondence and data.
• Update registers and statistics.
• Keep and maintain the filing system for the component.
• Type routine letters and/or other correspondence when required.
• Keep and maintain the incoming and outgoing document register of the component.

ENQUIRIES : Mr Musia N, Ms. Monama RME, Ms Langa L and Ms Makaulule MM Tel No:
(015) 284 4143/ 4350/ 4109/ 4144

PROVINCIAL ADMINISTRATION: LIMPOPO DEPARTMENT OF SPORT, ARTS AND CULTURE

• Department of Sport, Arts & Culture is an equal opportunity, affirmative action employer with clear
  employment equity targets Women and People with Disabilities are encouraged to apply.

APPLICATIONS :

Send Your application quoting the relevant reference number, position, and management area on the new Z83 to: Director: Human Resource Management, Department of Sport, Arts and Culture, Private, Bag X9549,
Polokwane, 0700 or Hand delivered at 21 Biccard Street, Polokwane.

CLOSING DATE : 28 March 2024 @13h00

NOTE :

• Department of Sport, Arts & Culture is an equal opportunity, affirmative action employer with clear employment equity targets.
• Applications must be submitted on new Z83 forms obtainable from all Government Departments or can be
  downloaded from www.gov.za / www.dpsa.gov.za.
• Applicants are to specify the Centre on Z83.
• The contents of this Circular will also be posted on the following websites www.sac.limpopo.gov.za / www.limpopo.gov.za, and www.dpsa.gov.za.
• The new Z83 form must be fully completed and signed by the applicant.

The following must be considered in relation to the completion of the new Z83 by applicants:  All the fields in Part A, Part C and Part D should be completed. In Part B, all fields should be completed in full except the following:

• South African applicants need not provide passport numbers.
• If an applicant responded “no” to the question “Are you conducting business with the State or are you a Director of a Public or Private company conducting business with the State? If yes (provide detail)” then it is acceptable for an applicant to indicate not applicable or leave blank to the question, “In the event that you are
  employed in the Public Service, will you immediately relinquish such business interest?”.
• Applicants may leave the following question blank if they are not in possession of such: “If your profession or occupation requires official registration, provide date and particulars of registration”.
• Noting there is limited space provided for Part E, F & G, applicants often indicate “refer to Curriculum Vitae (CV) or see attached”, this is acceptable as long as the CV has been attached and provides the required information.
• If the information is not provided in the CV, the applicant may be disqualified. It must be noted that a CV is an extension of the application of employment Z83, and applicants are accountable for the information that is provided therein.
• The questions related to conditions that prevent re-appointment under Part F must be answered.
• Applications are hereby invited for filling of vacant posts, which exist in the Limpopo Department of Sport, Arts and Culture.
• Applicants with foreign qualifications remain responsible for ensuring that their qualifications are
  evaluated by the South African Qualifications Authority (SAQA) and to provide proof of such evaluation (when shortlisted).
• The Department reserves the right not to make any appointment(s) to the posts advertised.

Please note:

• Due to austerity measure the Department will not carry any related costs (transport, accommodation and meals) for candidates attending interviews.
• A specific reference number for the post applied for must be quoted in the space provided on new Z83 form.
• Certified copies of educational qualifications, academic records, identity documents and a valid driver’s license (where required) are only required to be presented on the day of the interview.
• Persons who retired from the Public Service by taking severance packages, early retirement or for medical reasons are excluded.
• Faxed or e-mailed applications will not be considered.
• Failure to comply with this requirement will result in the candidate being disqualified.
• Correspondence will be limited to shortlisted candidates only.
• If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful.
• However, should there be any dissatisfaction; applicants are hereby advised to seek reasons for the above administration action in terms of Promotion of Administrative Justice Act (PAJA), Act No.3 of 2000.
• Applications which are forwarded / submitted to the wrong address will not be considered.
• All shortlisted candidates for SMS post will be subjected to a technical competency exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department.
• Following the interview and technical exercise, the selection panel will recommend candidates to attend generic managerial competencies using the mandated DPSA SMS competency assessment tools.
• To ensure that potential SMS members have a background on processes and procedures linked to the SMS, a further requirement for appointment at SMS level will be the successful completion of the Senior Management Pre-Entry Program as endorsed by the National School of Government with effect from 01 April 2020.
• This is a Public Service specific training program which will be applicable for appointments at SMS post.

The link is as follows: www.thensg.gov.za/training-course/sms-preentry-programme.

• Shortlisted candidates will be subjected to security clearance and pre-employment verifications.
• Successful incumbent will be expected to sign a performance agreement within one month after assumption
  of duty.
• The successful candidate will also be required to disclose their financial interest in accordance with the prescribed regulations.