REGISTRY CLERK, REF NO: DPE/2024/025 (2 POSTS)

Unit: Directorate: Information Management
SALARY : R216 417 per annum (Level 5)
CENTRE : Pretoria

REQUIREMENTS :

• Applicants must be in possession of a Grade 12 certificate or equivalent qualification.

Competencies and Attributes:

• Planning, Organizing, Client Orientation Confidentiality, Integrity and honesty.
• An understanding of the National Archives and Records Service Act.
• Must be familiar with different filling systems.
• The candidate must be able to work under pressure and deliver timeously.

DUTIES :

• The successful candidate will be responsible for providing registry counter services.
• Attend to clients.
• Handle telephonic and other enquiries received.
• Receive and register hand delivered mail/files.
• Handle incoming and outgoing correspondence.
• Receive all mail.
• Sort, register and dispatch mail.
• Distribute notices on registry issues.
• Render an effective filing and record management service.
• Opening and closing files according to record classification system.
• Filing/storage, tracing (electronically/manually) and retrieval of documents and files.
• Complete index cards for all files.
• Operate office machines in relation to the registry function.
• Open and maintain Franking machine register.
• Frank post, record money and update register on a daily basis.
• Undertake spot checks on post to ensure no private post is included.
• Lock post in postbag for messengers to deliver to Post Office.
• Open & maintain the remittance register.
• Record all valuable articles as prescribed in the remittance register.
• Hand delivers and signs over remittances to finance.
• Send wrong remittances back to sender via registered post and record reference number in the register.
• Keep a daily record of the amount of letters franked.
• Process documents for archiving and/or disposal.
• Electronic scanning of files.
• Sort and package files for archives and distribution.
• Compile a list of documents to be archived and submit to the supervisor.
• Keep records for archived documents.

ENQUIRIES : Ms. Lettie Sono, Tel No: (012) 431-1265

DEPARTMENT OF PUBLIC ENTERPRISES APPLICATIONS :

The Department of Public Enterprises, Private Bag X15, Hatfield, 0028 or hand deliver at 80
Hamilton Street, Arcadia, Pretoria 0008
FOR ATTENTION : Human Resources
CLOSING DATE : 05 July 2024

NOTE :

• Applications must be submitted on form Z83 and Copies of qualifications, identity document and
  driver’s license (where appropriate) and any other relevant documents.
• Such copies need not be certified when applying for a post.
• Therefore, only shortlisted candidates for a post will be required to submit certified documents on or before the day of the interview following communication from HR.
• It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA).
• Correspondence will be limited to shortlisted candidates only.
• If you have not been contacted within 3 months after the closing date of this advertisement, please accept that your application was unsuccessful.
• Shortlisted candidates will be subjected to screening and security vetting to determine the suitability of a
  person for employment.
• Failure to submit the requested documents will result in your application not being considered.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and competency assessment.
• SMS pre-entry certificate is submitted prior to appointment.
• The department reserves the right not to fill these positions.
• People with disabilities are encouraged to apply and preference will be given to the departmental EE Targets
  and people with disabilities.